Idaho Falls Arts Council

MEETING ROOMS RENTAL
COLONIAL THEATER RENTAL

For a truly exquisite setting, hold your next reception, party, wedding, or business meeting at our beautiful arts center. Located in the heart of historic downtown Idaho Falls, it's easy walking distance from the hotel district and Snake River greenbelt.

Conference Room

Seating Capacity:
Board Room Style (16)
Commercial Rates
first hour $60
second hour $30
half day (4 hours) $95
full day (8 hours) $160
Member & Nonprofit Rates (Producer Level or Higher Members)
first hour $40
second hour $25
half day (4 hours) $75
full day (8 hours) $140
Member Artists & Arts Organizations
first hour $25
second hour $15
half day (4 hours) $50
full day (8 hours) $95

Single Meeting Room/Wet Art Classroom
Seating Capacity:
Hartwell Room
Round Tables (48) Classroom(24) Theater(54) U-Shape(28)
Chesbro Room
Round Tables (56) Classroom(27) Theater(54) U-Shape(28)
Hodge Wet Classroom
Round Tables (40) Classroom(18) Theater(35) U-Shape(15)
Commercial Rates
first hour $35
second hour $25
half day (4 hours) $75
full day (8 hours) $140
Member & Nonprofit Rates (Producer Level or Higher Members)
first hour $25
second hour $20
half day (4 hours) $55
full day (8 hours) $95
Member Artist & Arts Organizations
first hour $12
second hour $6
half day (4 hours)$25
full day (8 hours) $45

Double Meeting Room
hc_room

Seating Capacity:
Hartwell/Chesbro Room
Round Tables (104) Classroom(65) Theater(120) U-Shape(40)
Commercial Rates
first hour $55
second hour $25
half day (4 hours) $85
full day (8 hours) $150
Member & Nonprofit Rates (Producer Level or Higher Members)
first hour $40
second hour $25
half day (4 hours) $70
full day (8 hours) $130
Member Artists & Arts Organizations
first hour $18
second hour $10
half day (4 hours) $40
full day (8 hours) $70
* Minimum one hour required for hourly rate

Second Floor Lobby
Commercial Rates
half day (4 hours) $175
full day (8 hours) $250
Member & Nonprofit Rates (Producer Level or Higher Members)
half day (4 hours) $100
full day (8 hours) $175
Member Artists & Arts Organizations
half day (4 hours) $75
full day (8 hours) $125
* Minimum one hour required for hourly rate

Special Events
Building Capacity
Building Reception with Gallery(495)
Building Reception without Gallery(300)
Seated Dining(105 with speaker/175 without speaker)
Colonial Theater(990) (These are flat rates for up to 5 hours)

Entire Gallery Building
Commercial Rate $795
Member & Nonprofit Rate $695
Member Artists & Arts Organizations $695

Downstairs Lobby & Gallery
lobby_2

Commercial Rate $595
Member & Nonprofit Rate $495
Member Artists & Arts Organizations $495

Downstairs Lobby & Second Floor
Commercial Rate $595
Member & Nonprofits Rates $495
Member Artists & Arts Organizations $495

Colonial Theater Package
To include a two-hour theater rental with the above three special event rentals, please add: Commercial Rates
$350 plus tech staff
Member & Nonprofit Rates (Producer Level or Higher Members)
$275 plus tech staff
Member Artists & Arts Organizations
$275 plus tech staff
Note: These rates are for private events with no admission fees, for Theater performance rentals, please see "Theater Rental".

Additional Service Charges: Fees are charged for set-up and clean-up time as well as the event. There is a $50 custodial fee when food (other than dry snacks) or alcohol is served. Only the authorized caterers listed below may provide food service. A nonrefundable deposit is required for the first hour to reserve the conference or meeting rooms. A nonrefundable deposit of one half of the rental fee is required for room rentals. Before 9 am or after 5 pm your function will require one Arts Council staff person at $12/hr. Gallery rentals require one additional staff person at $12/hr. Theater rentals require a minimum of one sound technician at $14/hr, one light technician at $14/hr and one stage hand at $10/hr. Call us for labor rates for Sundays.

TECH SPECS HERE

INCLUDED IN OUR RENTAL FEES:
We print your tickets
We sell your tickets
We absorb all credit card discount fees
You are responsible for bounced check charges and credit card “charge backs” (if any)

MEMBER ARTS OR MEMBER NONPROFIT ORGANIZATIONS
To qualify for this rate, your organization must be a member in good standing of the Arts Council AND one of the following: IRS recognized 501(c)(3) organization, nonprofit service club/organization (e.g. Rotary, Kiwanis), nonprofit school, government agency or bona fide arts organization that actually provides arts education to the community (e.g. dance or vocal studio).

Evening Show
$295.00 or 8% of gross ticket sales, whichever is greater.
Labor: Minimum 1 Sound Engineer, 1 Lighting Director, 1 Stage Manager, and 2 Head Ushers (Labor costs range from $10.00-$16.00 per hour depending upon duties.)
Four Hour Minimum Labor Requirement for each position.
If either of our pianos are required for the show, there will be an additional tuning charge.
Rentals are for a 7 hour block. Additional charges will apply after 7 hours.
Technical staff is paid until the performance is over and everyone has left the building.

(For Sunday events please call for labor costs)
Day Show
$175.00 (if you have both a day and evening show)/ $295.00 (if day only) or 8% of ticket gross, whichever is greater.
Labor: Same as above

Technical Rehearsal
$125.00 for a 4 hour block + Technical Support (Labor costs range from $10-$16/hr).

NONPROFIT GROUPS NOT AFFILIATED WITH
THE IDAHO FALLS ARTS COUNCIL
Evening Show

$450.00 or 10% of gross ticket sales, whichever is greater
Labor: Minimum 1 Sound Engineer, 1 Lighting Director, 1 Stage Manager and 2 Head
Ushers (Labor cost range from $10.00-$16.00 per hour depending upon duties.)
Four Hour Minimum Labor Requirement (except ushers which may be less)
If either of our pianos are required for the show, there will be an additional tuning charge.
Rentals are for a 7 hour block. Additional charges will apply after 7 hours.
Technical staff is paid until the performance is over and everyone has left the building

(For Sunday events please call for labor costs)

Day Show
$200.00 (if you have both a day and evening show) or $300.00 (if day only) or 10% of gross, whichever is greater.Labor: Same as above

Technical Rehearsal
$150.00 for a 4 hour block + Technical Support (Labor costs range from $12-16/hr)

Day or Evening Show
$750.00 per show or 10% of gross ticket sales, whichever is greater
Labor: Minimum 1 Light Engineer, 1 Sound Engineer, 1 Stage Manager, and 2 Head
Ushers (Labor costs range from $10.00-$16.00 per hour depending upon duties).
Four Hour Minimum Labor Requirement If either of our pianos are required for the show, there will be an additional tuning charge. Rentals are for a 7 hour block. Additional charges will apply after 7 hours. Technical staff is paid until the performance is over and everyone has left the building.

Technical Rehearsal
$225.00 for a 4 hour block + Technical Support (Labor costs range from $10-$16/hr).

*LABOR IS JOINTLY DETERMINED BY THE PROMOTER AND THE COLONIAL THEATER’S TECHNICAL DIRECTOR. THE TECHNICAL DIRECTOR WILL HAVE FINAL AUTHORITY TO MAKE ALL STAFFING DETERMINATIONS.

*ANY PROMOTER REQUESTING THAT BEER AND WINE NOT BE SOLD AT A PERFORMANCE MAY DO SO WITH THE PERMISSION OF THE EXECUTIVE DIRECTOR AND A $100.00 BUYOUT.

*UNDER NO CIRCUMSTANCES WILL TICKET INCOME BE RELEASED PRIOR TO THE PERFORMANCE BEING COMPLETED. THIS IS TO PROTECT TICKET HOLDERS AND THE COLONIAL THEATER IN CASE OF CANCELLATION.